Recently, I worked as a Salesforce Admin in an organization that uses Salesforce CRM. The sales team reviews the stages of various opportunities regularly and needs to update the stages of their respective deals. However, updating opportunity stages is very time-consuming.
As a solution, Salesforce has a feature called enable inline editing, which allows us to edit records directly from the list view, related lists, and record detail pages without opening the record.
Here, I will show you how to enable inline editing in Salesforce and how to edit the records from the list view. Additionally, we will see how we can mass edit records by Inline Editing in Salesforce.
Considerations for Inline Editing in Salesforce
- Ensure the user has field-level and object-level permissions to edit the records.
- In Salesforce, inline editing is not supported for all field types. Only text, number, picklist, and date fields are supported for inline editing.
- Read-only fields cannot be edited by using inline editing in Salesforce.
Enable Inline Editing in Salesforce
To enable inline editing in Salesforce, login to the Salesforce Org and follow the steps below.
1. On the Setup in Quick Find Box, search for User Interface under the Translation Workbench and click on User Interface.
2. Now, in the User Interface setup, Activate the checkbox Enable Inline Editing. Then click on the Save button.
Proof of concept:
To check how the inline editing works, navigate to any object and try to edit a field from the list view.
Image 1: Here, you can see that when we hover the cursor on the fields, if the pencil icon appears on them, that field can be edited with inline editing, and if the lock icon appears on the field, then it cannot be edited.
I’m going to update the Stage and Lead Source fields here. After updating, click the Save button.
Image 2: Here, you can see updated fields.
So, this is how we can allow and also use it to update the record from list view by using Inline Editing in Salesforce.
Mass Edit Records by Inline Editing in Salesforce
For example, we need to modify the Opportunity records by changing multiple opportunities’ Stage and Type fields.
For that, we will see how we can update multiple records by using Inline editing in Salesforce.
1. Navigate to the object you want to edit mass records. Here, I’m going to update Opportunity records.
2. Select the records you want to update by clicking the checkboxes. After selecting records, hover the cursor over the field you want to update and click on the pencil icon to edit the field.
Then activate the checkbox Update selected items and click the Apply button. Click on the Save button.
3. I have updated the Stage and Type of multiple opportunity records in the same way. Finally, click the Save button to apply the changes.
4. As we click the save button, the record will be saved with the applied changes, and a success message of changing records will appear on the screen.
This is how we can edit multiple records by using Inline editing in Salesforce.
Conclusion
This tutorial taught us how to enable Inline Editing in Salesforce and its considerations. After enabling the Inline editing feature, we can edit views and list records. We have seen how to edit records and update multiple records using inline editing in Salesforce.
I am Bijay Kumar, the founder of SalesforceFAQs.com. Having over 10 years of experience working in salesforce technologies for clients across the world (Canada, Australia, United States, United Kingdom, New Zealand, etc.). I am a certified salesforce administrator and expert with experience in developing salesforce applications and projects. My goal is to make it easy for people to learn and use salesforce technologies by providing simple and easy-to-understand solutions. Check out the complete profile on About us.
